When it comes to planning an event, one of the most pressing questions you might have is, “Isn’t it going to cost me more to use a venue finding agency?” The answer is a resounding no! In fact, working with a venue finding agency can lead to significant cost savings and a smoother planning process.
Here’s a closer look at the advantages of working with an agency and how we can help you reduce your event costs.
Leveraging Buying Power
Booking venues and hotels is our speciality, and we do it every day. The cumulative value of our bookings is substantial. While you might secure a hotel for your annual event, we likely book it multiple times a month, if not weekly.
This frequency allows us to build long-term relationships with venues, enabling us to leverage our collective buying power to secure the best rates for you. In short, we can negotiate prices that you may not be able to access on your own.
A Free and No-Obligation Service
One of the standout features of our venue finding service is that it’s entirely free. We take pride in aligning your needs with the ideal venue, working diligently to find the right space in the perfect location at the best price, if we don’t meet your expectations, there’s no obligation to book.
This commitment to exceptional customer service, extensive venue knowledge, and strong negotiation skills is what sets us apart. All we ask in return is that if you like a venue we suggest, you book it through us. It’s that simple!
Saving You Time
If you’ve ever tried to find a venue on your own, you know just how time-consuming it can be. From struggling to get in touch with venues, to receiving quotes in various formats which makes comparisons difficult, and dealing with constant follow-ups – we know this can be overwhelming.
When you work with us, we eliminate these headaches. We handle all venue communications on your behalf, compile quotes in a consistent format, and act as your single point of contact. We’ll follow up for information, negotiate rates, offer insights on terms and conditions, and even arrange site inspections (and attend them when possible).
Extensive Venue Knowledge
Booking venues is our daily routine, and we take it seriously. Our team consists of experienced venue finders and hotel reservation agents who are well-versed in the industry. We’re constantly researching, visiting venues, meeting with representatives, and attending presentations. Whether you’re looking for hotels, conference centres, sporting venues, or museums, we have the expertise to guide you.
Having worked on both sides of the process; within hotels, venue-finding agencies, and with various suppliers – we’re uniquely positioned to ensure your bookings are seamless and your events successful.
Friendly, Professional, and Impartial Service
Unlike a traditional call centre, our focus is on understanding your specific needs. You’ll be assigned a dedicated consultant or account manager who will provide direct email and phone access.
We are proud members of the Hotel Booking Agents Association (HBAA) and adhere strictly to their industry code of conduct and guidelines. Many of the venues we recommend are also HBAA members, ensuring they follow best practices.
Our recommendations are impartial. We suggest venues that best meet your requirements, offering insights based on positive feedback from past experiences. However, we will never push you toward a venue that serves our interests over yours.
